Administrative Officer for Internal Support within the Functional Unit

Are you driven to work administratively across various arenas simultaneously? Do you thrive when there is order and clarity, and are you good at expressing yourself? We are now looking for a structured individual for the position of Administrative Officer for Internal Support within the Functional Unit at the Defense Medicine Center. It is an advantage if you enjoy a role with varied and challenging tasks, and you should be motivated by taking responsibility and being an important cog in a large machine.

About the Unit

The Functional Unit consists of officers and civilian specialists, including doctors and nurses. Our mission is to develop and support Defense Health with guidelines for safe and secure healthcare. FunkE also conducts development and supply of medical materials and pharmaceuticals. In addition, research is conducted in the field of defense medicine.

Main Responsibilities

You will work with a variety of tasks to support both employees and management within the Functional Unit in their work. The daily tasks primarily consist of supporting the unit's and departments' administrative work, registering cases, and forwarding them to the right people. Tasks can range from various orders in different systems to being responsible for preparations during the onboarding of new employees, managing the unit's list planning, planning and organizing meetings, and taking minutes. You will also support parts of the unit in the work with defense medicine publications through administration and coordination. The position also includes work with NATO publications, thus great emphasis is placed on experience in standardization and implementation work within NATO.

Qualifications

• have a high school education
• have experience working as an administrator
• have good knowledge of Swedish and English in speech and writing
• have a B driver's license

Meritorious

• have completed military training with a passing result
• have completed the DSA course Standardization within NATO with a passing result
• have participated in the MHS K course SharePoint for emilia editors
• have good computer skills, with experience in the accounting system PRIO, VIDAR, EMILIA, and MS Office
• have experience in administrative work and/or work in a military staff
• have experience in order management or equivalent
• have staff training or equivalent through the Armed Forces, HV, or another voluntary organization
• have experience in the Armed Forces' publication work
• have experience in list planning within the Armed Forces

Personal Qualities

We appreciate a methodical and systematic approach; planning ahead, clear priorities, and the ability to allocate resources effectively. Since the work is often intense and occurs on many levels, you need to be proactive, organized, and structured in your work.

As the work will be varied, you should easily take on new tasks and be flexible. You are a team player who collaborates easily with others and supports your colleagues in the unit in striving to achieve common goals.

Great emphasis will be placed on personal suitability.

Other

• Employment type: Permanent, six-month probationary period applies.
• Training: Three hours per week during working hours.
• Employment rate: 100%.
• Work location: Västra Frölunda, Gothenburg.
• Start date: By agreement.
• Travel: The position involves travel within Sweden.

Inquiries about the Position

Recruiting manager Sam Geranpayeh Tel. 010-8251000 (switchboard).

Union Representatives

• OFGBGF ([email protected])
• Defense Union ([email protected])
• SACO ([email protected])
• SEKO ([email protected])

Application

Welcome with your application by 2026-03-24. Your application should include a CV and a cover letter explaining why you are suitable for this position.

Applications for this position will only be accepted via the Armed Forces' website.

Information about the Armed Forces and the Recruiting Unit:

The Defense Medicine Center (FömedC) is the Armed Forces' center for the function of defense medicine, located in Gothenburg. FömedC consists of a management with staff, the Armed Forces Combat School for Defense Medicine (FSS), the Functional Unit (FunkE), and the Hospital Battalion (Sjhbat). The center has licensed health and medical personnel such as doctors, veterinarians, nurses, and more. Here, there are officers, reserve officers, civilian staff, and conscripts. The Defense Medicine Center is part of the Gothenburg Garrison.

Every day and every hour, our employees make contributions that affect other people's lives, both in large and small ways, and both at home and around the world.

The Armed Forces have a strong value base built on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good opportunities for internal career mobility, wellness, and a good balance between work and private life.

Employment with us means placement in a security class. Usually, Swedish citizenship is required. A security clearance with a background check will be conducted before employment according to Chapter 3 of the Security Protection Act. Employment also includes an obligation to be placed in a war situation. The implications of this vary depending on the type of position.

To the application for employment, a CV and personal letter must be attached. If you proceed in the hiring process, certified copies of grades and certificates must always be presented.

Calls from external recruitment companies and salespeople are not welcome.